Professional Congress Organizer

Lavoriamo al tuo fianco per trasformare le tue richieste in congressi di successo

Whether you need a full conference planned or are only looking for partial services, we can manage every aspect, ensuring customized strategies and solutions, and providing services that respond perfectly to your needs.

The experience we have accumulated in the world of international congresses allows us to manage multi-year projects when creating and organizing congresses, including services such as budgeting, marketing, booking and more. 

We believe the key to success is the building and nurturing of lasting relationships with all those involved in the organization of an outstanding congress. That is why we aim to maintain ongoing partnerships with our clients and suppliers

I nostri servizi includono:

Organizzazione e gestione dell'evento

Il notro tam è in grado di gestire qualsiasi aspetto organizzativo del tuo congresso, in qualsiasi parte del mondo, lasciando a te il piacere di godere dei benifici che vengono da un progetto disegnato su misura per arricchire, coinvolgere e informare i tuoi partecipanti. 

  • Pianificazione strategica
  • Ricerca della location
  • Intermediazione con Sponsor ed Espositori
  • Gestione di Poster e Abstract
  • Gestione e coordinamento dello staff congressuale

Budgeting e Finanze

Siamo fermamente convinti che una gestione del budget accurata e trasparente sia il fondamento di ogni congresso di successo. Dagli studi di fattibilità fino al report finale sul budget, il nostro team di specialisti sarà impegnato nell’attuazione di strategie che abbiano come obiettivo finale la massimizzazione del ROI.

  • Creazione e amministrazione del budget congressuale
  • Gestione fiscale e valutaria
  • Report finale sul budget

Marketing e Comunicazione

Costruire un piano di marketing strategico è essenziale per la riuscita di ogni congresso. La nostra competenza nel settore Marketing e Comunicazione ci consente di stilare dei piani di marketing previsionali da incorporare e gestire di pari passo all’intera pianificazione dell’evento al fine di indirizzare la promozione verso il giusto target, attraverso gli strumenti di marketing più adatti.

  • Sviluppo del piano marketing
  • Creazione, stampa e distribuzione del materiale promozionale
  • Gestione dei social media
  • Gestione dei canali media durante l'evento

Sponsor e Espositori

We know that a conference represents a valuable business and networking opportunity for both attendees and promoters. That’s why we pay attention not just to the financial aspect, but also to how to build strong relationships  to miximize the best return and to create a continuous quality dialogue among all parties involved.

  • Development of a sponsorship plan
  • Floor plan creation and sponsorship kit
  • Sponsorhips and Exhibition sales and management
  • Sponsor set up, shipping and logistic management
  • Exhibitors support pre-event, on site and post event

Speakers management

Engaging renowned speakers and experts is a keyote factor to deliver an attractive conference program. Once recruited, we take care of each speaker through an ongoing conrespondance and bespoke services. 

  • Ongoing correspondence with speakers, chairs and faculty
  • Travel and accommodation management

Delegates services

We know that the most valuable asset for a conference is its attendees. That’s why our skilled team of event professionals focused on building and maintaining relationships and an ongoing attendees communications. As part of our delegates management we provide a full range of resources to your delegates that will include:

  • Delegates communications pre-event, on-site and post event
  • On-site conference secretariat
  • Accommodation booking services

Post congress management

At BTcongress we don’t forget the importance of a good post congress management. We know that once the last delegate has gone it starts a new phase of our work. Post event management is essential to know what performed greatly and what need to be improved as well as to keep customer loyal for life.

  • Online survey creation and management
  • Final reports creation
  • Creation of short and long term post-event strategies

Let us design your meaningful event
We are here to support you!

Contact us

updated on mercoledì Aprile 17 2019

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